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Bradford , Vermont
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July 2, 2014     Journal Opinion
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Page 12--JOURNAL OPINION--July 2, 2014 Selectboard Minutes EDITOR'S NOTE: Selectboard minutes are printed here as a public service, at no cost to the town. Some boards have submitted approved minutes, while others are unapproved. The Journal Opinion reserves the right to edit the minutes it receives for length, to conform with news style, or for legal rea- sons. Ryegate May 12, 2014 (APPROVED) The meeting was called to order by chair Andrew Smith at 8:03 p.m. Members present: Andy Smith, Claudette Sortino and Paul Keenan; also present: Richard Fraser, William Hetu, Cheryl Slayton, Nelson Elder, Marsha Nelson. Treasurer's Report: The board viewed bills and signed orders. The clerk mentioned the age of two of the computers in the office and the fact that problems have arisen. The board told her to look around for prices. Road Report: Four bids on truck bodies were received and reviewed. Prices for Traditional Dump and Side Dump mounted/installed: Tenco ($55,308 and $54,008); Osgood ($63,550); Fairfield ($51,230 and $56,725) and Viking ($45,815 and $53,815). Bids include plow, wing, carbide cutting edges. After discussion, the board voted to purchase the Viking side dump body. Smith signed grant applications for roadways and structures grants. Nelson is pricing out portable water pumps. There was a discussion on chloride either premixed or mixed by the crew. Nelson will get a price on the tank set up. The FEMA closing on 68 Church Street is May 13. The board voted that Smith be authorized to sign the documents as chair selectboard. Sortino reportedthat she and her husband inspected the property as is required 24 hours from the closing. It was decided not to put a dumpster at Ticklenaked Pond Beach this summer as it was being abused and loaded with non- beach items. A sign saying "Carry In- Carry Out" will be in place. B&B Septic will be called for service at the town office. Sortino reported on neighboring towns junkyard ordinances. Most follow the VLCT Model. There being no further business the meeting was adjourned at 9:25 p.m. Ryegate May 26, 2014 (APPROVED) The meeting was called to order by chair Andrew Smith at 7 p.m. Members present: Andrew, Claudette Sortino and Paul Keenan; also present: Richard Fraser, William Hetu, Richard Hodgson, Holly McLure, Alice Allen, Nelson Elder, Cheryl Slayton, Marsha Nelson. It will be necessary to get three bids on the demolition of 68 Church Street. Nelson Elder reminded the group of the possibility of underground cable, etc on that property. Treasurer's Report-The board viewed bills and signed orders. They signed the Woodsville Ambulance contract for the following year. They approved ballot clerk checks and criminal records checks to be written by the treasurer. The board also signed the cover sheet for Stantec bills to be sent to VTrans. The treasurer passed out balance Sheets through April 30. The board voted to authorize the Treasurer to write a check to the cemetery commission for $8,500, the amount budgeted and voted on. Alice Allen was present to ask the board for their support for the Caledonia County Conservation study of various aspects of the Wells River. There will be more high water events and the study will help immensely. The board voted to show support of the Wells River Watershed effort. Allen also asked for two horse and rider signs to be positioned on North Bayley-Hazen Road. Andy smith suggested the clerk check with VLCT to make sure the signs are acceptable, and if so, its fine with the board. Road Report-Elder has ordered some replacement signs and has learned they are no longer making 3 inch letters. The signs now have 6 inch letters. He is still trying to get solid prices on chloride. The crew has been grAing North Bayley- Hazen. They are hauling sand out of Darcy Nelson's pit. Richard Fraser asked about Church Street potholes. To do a patch this year would be less efficient than to do a general repair next year. They may be able to do a shim and then a whole overlay next year. The board read over a draft letter regarding hiring of a road crew member. The board voted to send the letter. Junkyard Ordinance-Claudette Sortino explained her feeling on passing an ordinance. She has contacted a dozen towns who use the VLCT Model. Newbury uses a similar one. She has looked into enforcement and feels the way to go is through the Judicial Bureau. Sortino feels we asked the community their opinion at town meeting and the vote was in favor. Both William Hetu and Richard Fraser had questions. Hetu feels there is a state law that covers this. Paul Keenan does not feel the ordinance could be enforced. Andy Smith feels there is no money in the budget this year to support an expansion of municipal services such as this. Sortino feels the board has a responsibility to fix a situation where a junkyard exists. Richard Hodgson feels the vote at town meeting was to have the board take a look at the feasibility of having an ordinance. After discussion, Keenan moved to adopt the junkyard ordinance based on the VLCT model. Sortino seconded the motion. Sortino voted yes. Keenan and Smith voted no. The motion failed. , , Richard Hodgson asked for an update on the Creamery Road bridge. The bridge plan is at a standstill because of grant money, but the scoping study will still hold in a few years. The board voted to adjourn at 8:50 p.m. Bradford May 22, 2014 (APPROVED) In Attendance-Board Members Present: Thomas E. Unkles, Carole P. Taylor, Daniel A. Perry III, Lisa D. Sharp, Randy L. Moore; Administrative Assistant: Danielle Robinson; others present: Alex Nuti-De Biasi, Robert Wing, Wayne Godfrey, John Hersh, Marianne O'Malley, Janet W. Fatherley, Bruce J. Osgood, Andy Clark, JeffStiegler Ted Unkles called the meeting to order at 6:30 p.m. Junk Ordinance-The selectboard received a written complaint from the neighbors of 893 North Main Street about the property being in violation of the Bradford outdoor storage o f junk and junk vehicles ordinance. The board voted to send a letter to the owner of the property, Beneficial New Hampshire Inc. that states that the junk needs to be removed from the property, or properly stored within 30 days from the date of the letter. The selectboard has received various complaints about the property at 70 North Main Street also being in violation of the junk ordinance. The property owner, Estate of George Huntington, had the trash bags removed the day before but the last two years the selectboard has had to contact them on the same issue. The selectboard has asked that a letter be sent to the property owners at 70 North Main Street stating that this cannot continue as a reoccurring issue. Validation Meeting-Resolution and Warning: The Bradford Selectboard is holding a public vote to validate the Special Town Meeting held on April 29. The question to be voted upon shall be "Shall the action taken at the meeting of this Town held on April 29 at 7:30 p.m. in spite of the fact that the warning was mistakenly not published in the newspa- per 15 days prior to the date of the special town meeting, and any act or action of the municipal officers or agents pursuant thereto be readopted, ratified and confirmed." The defect was the result of an oversight, and for that purpose a special meeting is being held on June 12 to validate the vote at the Special Town Meeting that was held on April 29. The board voted to approve the warning for the special meeting held on June 12 at the Bradford Academy building Room 10A. The board reviewed the draft resolution to validate the special town meeting held on April 29. Front Sign-Farmers Market: Iris Johnson from the Farmers Market asked the selectboard if the farmers market could have a sign attached to the building sign on the front lawn of the Bradford Academy Building. The selectboard feels that a non-permanent sign would be more suitable for this type of seasonal event, as the white sign out front has the names of everyone in the building. The board voted to approve the orders dated May 23 with the exception of the TRORC invoice in the amount of $1,200. This invoice will be paid when the work is completed for the Town Plan. Other Business-The board voted to approve the Two Rivers-Ottauquechee contract in order to update the Town Plan, with a maximum amount not to exceed $1,200. The selectboard reviewed proposed changes made to the dog ordinance. The selectboard approved a request from the Listers that a second phone to be installed in the Listers Office. The board approved the Bradford Teen Association's request to hold a BBQ the last day of the Teen Lounge for the school year and use $100 out of the BTA events line. The selectboard signed a letter to the health officer, for not being able to reach her and one to Henry Sleeper prohibiting driving on the sidewalks. The board approved the fire department's request topurchase office supplies in the amount of $884.87. The board gave permission to the Treasurer to order a new HP LaserJet Pro Printer 400 with the automatic duplex print in the amount of $315.33. The board voted to go into executive session for a personnel issue at 7:08 p.m. and invite Danielle Robinson and Jeffrey Stiegler. The board came out of executive session at 7:28 p.m. and adjourned. Fairlee June 2, 2014 (APPROVED) Present-Board Members: Mary Daly, chair; David Colby; Town Administrator: Laurent J. Veilleux; board clerk: Annette C. Hayward; visitors: FaMee Planning Commission: Peter Berger; Chair, Jason Crance, Anthony Gahagan, Russ Collins, Susanne Pacilio, Smith Reed, Chris Brimmer; Zoning Administrator, Jason Bachus, Lynne Fitzhugh, Don Weaver, Barbara Duncan, Clyde Blake, Cicely Richardson, Journal Opinion Mary Daly, board chair, called the meeting to order at 6:03 p.m. Public Comment-Clyde Blake expressed his appreciation for the efforts made by Jason Bachus in the town's policing. Blake felt the efforts have made Fairlee a safer place. Town Administrator Report- Administrative Activities: Sent May 5 minutes to the Journal Opinion and Cohase Chamber of Commerce and posted them to the Fairlee home page; completed the Mountain Road paving project bid solicitation; completing a town newsletter to be distributed June 9 or 10; conducted other routine administrative duties. Office Staff Report: Staff meeting will be held June 3 to finish revising the personnel policy which will be presented to the selectboard for review and approval. Highway/Road Pgent Report- Received the signed annual financial plan from the state; road sweeping was done May 28 around the Town Hall, Town Common Road, School Street, Clubhouse Road and Brennan Road; several roads were graded. Police report: jason bachus presented his monthly activity report for May. There was further discussion regarding signage along Route 5. Water Department Report: Water mains flushing was conducted during the week of May 19. DRB/ZA Report: DRB met May 27 to continue deliberation on the two applications, from Bonnie Oaks for setback waivers for single-family dwellings at 3446 Lake Morey Road. PC Report: A meeting was held today at 5:30 p.m. prior to this meeting to finalize the draft town plan for presentation to the selectboard. Beach/Recreation Council Report: Swim Session registrations that appear on the calendar have been pushed back one week due.to school finishing later. The change has been made on the website calendar, announcements being put on listserve and flyers have been posted. Beach will be set up on June 20 th and officially opened on the 21 st with lifeguards on duty. Lifeguard meeting is scheduled for the second week of June. Lake Morey/Milfoil Report: Ongoing preparation for this year's milfoil project. Received the 2014 milfoil grant agreement which was signed and returned. Board Orders: Letter of agreement for computer assisted mass appraisal cost tables services. Correspondence: Memorandum reviewed foi-rn Melissa Gahagan regarding the timber trust (Fairlee Town Forest); U.S. Immigration and Customs Enforcement memo reviewed; letter of agreement for computer assisted mass appraisal (CAMA) cost tables services presented; memo from Town Treasurer presented answering a question from Dave Matthews previous Town Forest Report concerning the Timber Trust; notice for the governmental accounting & auditing symposium to held June 19 in Montpelier; letter from U.S. Immigration and Customs Enforcement regarding arresting and removing illegal aliens. Draft Town Plan Presentation and Discussion-Peter Berger, Planning Commission Chair, presented the proposed draft town plan to the selectboard for review and comments. Berger also outlined the process for getting the town plan approved from this point and the plans to present the information to the public as a step towards creating a final Fairlee town plan. Berger explained that after the selectboard reviews the plan and provides its comments, a 30-day warned Public Hearing will tentatively be scheduled for mid-July. The public hearing will be held at the Town Hall in the Grange Room seeking additional public input. As part of the process, certified copies will be gent to the abutting towns of West Fairlee, Thetford, Bradford and also to the Two Rivers-Ottauquechee Regional Commission. There will then be another public hearing warned and held for additional comments. During this time, copies will be made available to the public at the Town Hall, as well as posted on the Fairlee home page. After gett!ng input and making any final revisions, the Selectboard will schedule a Town-wide vote for acceptance of the Town Plan in September. Berger stated that everyone who has been closely involved in this process is aware of how crucial it is that the town has an approved town plan. The planning commission has worked to create a set of guidelines that will allow the town to seek out opportunities for future development, and in the near term, apply for grants to make much needed improvements to the Town's infrastructurel Mountain Road Paving Project Bid Solicitation discussion and approval-the board voted to approve the bid solicitation for the mountain road paving project presented to the board, Meeting Adjourned at 7:10 p.m. r Haverhill June 2, 2014 (UNAPPROVED) Board Members: Wayne Fortier, Tom Friel, Lynn Wheeler, Rick Ladd, Robert Roudebush; Town Manager: Glenn English; Administrative Assistant/ Finance Officer: Jo Lacaillade; Selectboard Clerk: Karen Hyde; public: Darwin Clogston, Nellie Dubois, Carrie Hughes, Cheryl Towne, Pauline Aldrich, Don Hammond, Karen Woods, Kathleen Whittemore, Maryanne Aldrich, Susan Brown, Mike Simpson, Rev. Clint Brake, Rev. Jeff Statz, Brad Kennedy, Richard Morris and Ed Ballam-Journal Opinion Chair Wayne Fortier called the meeting to order at 6 p.m. Scheduled Public Appearance-- Area Churches-Food Bank: Pauline Aldrich from Tri-County CAP discussed the food pantry in Woodsville, which CAP is going to divest itself from. There is a iroup of churches and people who would ke to see the food pantry continued in this area. Pastor Brake, Father Jeff Statz and Susan Brown, who was standing in for Bob Rose, were attending to show their support of a food pantry going into the Robert E. Clifford Building. Rick Ladd made a motion to enter into an agreement to lease 604 square feet of the Robert E. Clifford Building at $8 a square foot. This motion did not receive a second. Ladd then made the motion to enter into an agreement at $9 a square foot; seconded by Wayne Fortier and there were three ayes and two nays The motion passed. Susan Brown asked to have the minutes of the meeting reflect that Deb Page and she had distributed the 250 th Celebration books to the area schools. Cottage Hospital Recognition: Maryanne Aldrich spoke to the board about the award that Cottage Hospital had recently received as being one of the top 20 Critical Care Facilities in the country. She commented that the hospital had also received an efficiency award. Fortier stated that the board appreciated everything that the hospital did and does. He then presented a Proclamation from Haverhill honoring Cottage Hospital as one of the top 20 Critical Access Hospitals in the United States. Nellie Dubois stated that she had spoken with TM Glenn English concerning a resident on Barber Road. She wanted to know who did building inspections and issued a certificate of occupancy. Fortier stated that the board was in the process of identifying a job description for a Life Safety Officer. Traditionally, those duties fall on the local Fire Chief if the resident happens to live in one of the three precincts that have a fire department. If the resident does not live in a precinct, the fire district will perform those inspections. Fortier stated that the Board had been working with the fire departments to standardize the fees in a more consistent manner. He stated that all three fire chiefs were there, but had to leave for a fire meeting. English clarified that these controls did not apply to single- or two-family buildings, which is what Dubois had concerns about. The controls Fortier was talking about were multi- family and commercial buildings. Dubois then asked about this particular property's current use status. English statedthat only the portion with the building on it was taken out of current use, but the rest would remain in current use. English stated that a request had come in from a resident on Barber Road asking for permission to build on a private road. It had gone to the Planning Board and the only comment there was that it should be noted in writing that there is no guarantee that emergency service vehicles could make it to that structure. He had received a letter from the Planning Board pertinent to that fact. The person making this request had filled out the application, which English presented to the board. English stated that Nellie has issues with alteration of terrain and drainage. He then stated that there are liabilities on the applicant to satisfy abutters and damage to their property. The board voted to authorize the Permission to Build on a Private Road application. English stated that the signed Permission to Build application would be filed at the Registry of Deeds. Dubois could come into the selectboard office to receive a copy of the signed application. Town Manager's Report: English stated that the Town has received an offer from the Town of Errol for a trailer that is full of medical supplies to be used by our region in an emergency, such as gauzes and bandages. It is a mobile unit that Errol would llke to relocate as they have had it fo} a number of years. English was suggesting that this trailer be housed in the back field of the Clifford Building and the only cost to the Town would be registration and insurance. The Board wanted to receive the insurance quotes before making a decision. Cheryl Towne stated that she wanted to discuss some issues with the Pike school. It is no longer a quiet neighborhood, "screaming all night long" and the police are there quite frequently. She is very upset about the school not paying taxes and she feels that the school needs to pay their fair share. Fortier stated that the board understands her point and they have asked for documentation of the confirmation of tax abatement, which they now have and need time to study. He also stated that there wasn't much the board could do other than look into ways of having some conversation with the organization to see if they can help defray some of Haverhill taxpayers' costs for services rendered. Lynn Wheeler stated that she had heard from numerous people, not necessarily from Pike, concerning the s'ame issue and that there may not be anything that the board can do. AA Jo Lacaillade stated that the application is in the selectboard office for the board to review. Pending (Old) Business--Health Ordinance: English stated that he had gone to the property in Haverhill Corner that was discussed at the previous meeting and took pictures of the property. There is a refrigerator with rotting food and debris everywhere. There are two barns which are totally open to entry and full of stuff. The property is hazardous and there is a public health concern with the rotten meat and the refrigerator. The Town Attorney suggested that the Board meet as the Board of Health and direct English to issue an order to clean up the refrigerator and secure the house. The boardvoted for Englishto contact the Town's Attorney to draft an order. Life Safety Officer Job Description: The Board was going to discuss the changes to the job description with the Fire Chiefs, but Brad Kennedy, Don Hammond and Richard Morris had to leave at 6:40 as they had another meeting. There was a discussion of the stipends paid to the Fire Chiefs for building inspections and the necessity for accounting of these stipends. The three Fire Chiefs and Precinct Commissioners would be placed first on the June 30 agenda to turther discuss these issues. New Business--Veterans and Elderly Exemptions: The board voted to accept the list of recommended Veterans and Elderly Exemptions. Woodsville Ambulance Contract: The board voted to accept the Woodsville Ambulance Contract. Appointment of Health Officer and Deputy Health Officer: The board voted to recommend to the state the continuance of the current Health Officer and Deputy Health Officer. Cartographic Mapping Contract: The board voted to accept the Cartographic Mapping Contract. Commission/Committee Reports: Fortier reported that the first Railroad Park Concert was well-attended with about 100 people in attendance. There was also a chili contest that night. Correspondence: Fortier stated that the Board had received correspondence about the Woodsville Library from Robert Fillion. The board also received notice from North Country Council concerning a public meeting about the Transit Update Plan. This meeting wilt be June 5 in Littleon and also June 10 in Haverhill. Comments of the Public: Darwin Clogston stated that rumor had it that the Page Road culvert had turned into a bridge. English stated that the replacement would be a box culvert, which had always beenplanned. Comments of the Town Manager/ Administrative Assistant-Finance Officer: AA Lacaillade stated that the selectboard had received an application for use of the Robert E. Clifford Memorial Building on June 27 for a fundraiser for the Robbins family. The board voted to accept the application with the fee waived. Lacaillade then presented to the board a welfare lien that the Town holds on a property in Woodsville and a buyer is requesting that the Town abate the interest on that lien. The board voted to not abate the interest. Comments of Selectboard Members: Robert Roudebush commented that Steve Robbins was now in rehab within the Concord Hospital complex and would be there for two weeks. Fortier adjourned at 8:22 p.m. Offord June 2, 2014 (APPROVED) Members present: Tom Steketee, Anne Duncan Cooley, John Adams; others present: Sheri Clifford (Town Administrator) The meeting was called to order at 7:31 a.m. The board voted to enter into nonpublic session for personnel issues at 7:31'a.m. A roll call vote of members present was taken with a decision in the affirmative. The board resumed the regular meeting at 7:40 a.m. The meeting adjourned at 7:40 a.m. Orford June 8, 2014 (APPROVED) Members present: Tom Steketee, Anne Duncan Cooley, John Adams The meeting was called to order at 10 a.m. The board discussed the possible revision of the schedule for construction of the Newcomb Hollow Bridge on Archertown Road. The town's engineers, DuBois and King have informed the board that have been informed by potential bidders/contractorsthat the State of Vermont has numerous bridges in construction in 2014 that have put demands on fabricators for pre-cast concrete arches and frames through early September. Northern New England fabricators of arches and frames are committing to delivery of precast concrete bridges to new project sites by mid-September or early October. The engineer, Robert Durfee, said that because of this, other towns had allowed a revision in the schedule for construction of the bridges. The revision specifies that if paving can not be completed in the fall of 2014 due to cold weather, the bridge can be opened with the road as a a gravel surface, with paving completed in the spring of 2015. The board discussed the possibility that not adopting such a Schedule revision might result in fewer or no companies bidding on the project because they would be unable to obtain the materials in time tO complete the bridge on time. The board was also concerned that the bridge might be closed waiting for the concrete components while no construction is happening. The board also discussed concerns with impact on the school bus, availability of FEMA funding, and frustration that the schedule for construc- tion keeps slipping. The board voted to amend the bid documents to revise the schedule for construction of the bridge to extend the schedule so if paving can not be completed in the fall of 2014 due to cold weather, to open the road on a gravel surface and complete final paving in the spring of 2015. The meeting was adjourned at 10:26 a.m. Corinth June 3, 2014 (UNAPPROVED) Attending: Allen Locke, Chairman; Chris Groschner; Russ Pazdro; others attending: Susan Fortunati, Treasurer; Suzanne Hansen, Financial Assistant to the board; Joe Hill, First Constable; Lynn Sciortino, Board Clerk. The meeting was called to order at 5:02 p.m. Orders for Payment-The board reviewed outstanding bills and signed orders for payment. Journal Entries-The board reviewed and approved the May Joumal Entries. Other Business-The board reviewed steps the owners of the old East Corinth store have taken at the request of the board: construction debris has been moved out of the town right-of-way, an open trench next to the front foundation has been partially back-filled, and orange warning cones placed next to the remaining portion of the open trench. It was reported that Melinda Palmer will be doing the mowing at the Town Hall this summer. NIMS (National Incident Management System) questionnaire was reviewed by the board. Parts had been completed by Joe Truss, Emergency Management Coordinator and Nancy Ertle, Town Clerk. The board voted to have Groschner complete the questionnaire. The completed form will be reviewed again at the June 9 meeting and sent to Two Rivers. Green Up ills for the trash and tires ($241 total) will be paid from Conservation Commission funds. Joe Hill discussed ATV complaints and recent break-ins. Residents need to report suspicious behavior, lock their doors and consider installing a video surveillance system. The board discussed town meeting 2014 article 11 (To see if the voters will vote a sum not to exceed $5,000 to establish an Emergency Management Operations Center.) as this article was deferred to the selectmen for further review. No decisions were made. The board discussed the Automated External Defibrillator (AED) in the Town Hall office space. Correspondence-The board received a letter from Northeast Slopes thanking the Highway Department for plowing the parking lot. Theboard agreed;to plow the parking lot next year. The Road Commissioner and Highway Crew will be notified. The board agreed to renew the license for the listers to use the Marshall and Swift cost tables for property assessments. The board received a letter from Washington Electric regarding the relocation of lines on Cookeville Road. They referred the matter to the Road Commissioner for input and will address it at the June 9 meeting. Calcium Chloride: The board voted to sign the contract with Gorman Group for calcium chloride for controlling dust. The board received notice ofa VLCT sponsored symposium on Governmental Accounting and Auditing to be held June 19. Susan Fortunati and Allen Locke may attend. The board received a draft letter from Sullivan, Powers & Co. outlining opportunities tostrengthen internal financial controls. The board will consider for future adoption drafts of aninvestment policy and a fraud prevention policy, both based on VLCT suggested language. Building Maintenance: Groschner reported receiving three bids to refinish the wood floors in the Town Hall. Discussion followed. Groschner will gather more information for the Board and a decision will be made at the June 9 meeting. Groschner is still collecting bids for the painting project at the Town Hall. Executive Session-The board voted to go into executive session at 7:22 p.m. to discuss personnel. The treasurer and clerk were asked to attend. The meeting resumed at 8:35 p.m. with the following decisions in pay rates and salaries for town employees for the2015 fiscal year. Personnel Pay and Policies: The board voted to approve following rate of pay for the Town Clerk for hours worked during the 2015 fiscal year: Nancy Ertle, Town Clerk $20.83per hour worked with a maximum expenditure of $26,000 per year The board voted to approve the following salary for the Town Treasurer for the 2015 fiscal year: Susan FortUnati, Town Treasurer $27,040 per year The board voted to approve the following salaries and rate of pay for the Highway Department for the 2015 fiscal year: Frank Roderick, Road Commissioner $2,400 per year; Joe Blodgett, Road Foreman $19,80 per hour; Bryan Hart $17.90 per hour; Nelson LaFrancis $18.53 per hour William Eastman $15 per hour; Frank Roderick $15 per hour The board voted to approve the rate of pay for the following Appointed Town Officers for the 2015 fiscalyear: Karen Galayda, Administrative Officer $12 per hour; Marin Haney, Assistant Town Clerk $12 per hour; Brenda Carter, Assistant Town Treasurer $12 per hour; Karen Galayda, Assistant Town Treasurer $12 per hour; Suzanne Hansen, Financial Asst. to the Board $12 per hour; Lynn Sciortino, Slelectboard Clerk $12 per hour The board voted to approve the following rate of pay for the Transfer Station Attendants for the 2015 fiscal year: Joan Hayward $12 per hour, William Farr $12 per hour The board voted to approve the following rate of pay for the Town Constables for the 2015 fiscal year:Joe Hill, First Constable $12 per hour; Chris Diaz, Second Constable $12 per hour The board voted to table the rate of pay for the Listers' Department until the June 9 meeting of the board. The meeting adjourned at 8:52 p.m. Groton May 5, 2014 (APPROVED) Selectboard: Peter Lyon, Gary Lamberton, Nathan Puffer; Auditors: Debra Johnson, Martha Crown, Dan Robinson, Building Committee: Kitty Diggins, Treasurer: Roberta Dana, Road Commissioner: Brent Smith, Fire War, den: Wade Johnson Kitty Diggins reviewed the RFP for the Community Building water filtration system that had been created by Amy Alexander. Diggins explained that the plan was to send it out for bid to a minimum of five vendors with a response requested by May 30. Nathan Puffer asked how it would be paid for and Diggins explained that it would be paid for out of the building reserve fund. The board voted to support the RFP as modified. Diggins wanted to express a special thank you to Alexander for the work she did on this RFP. Diggins also reported in her role as lister that they are in the process of completing building inspections and they all will be done on time. Debbie Johnson reported that the Auditors had completed the review of the bids received for a professional audit for the Town. The following four bids were received: Sullivan & Powers-S12,000, Auditors score of 277; Pace & Hawley- $7,000, Auditors score 240; Graham & Graham-S13,800, Auditors score 217; Batchelder Associates-$14,000 plus re- quired hiring an attorney, Auditors score 175 The auditors unanimously recom- mended to the board the hiring of Sullivan & Powers. The budget to hire a professional auditor for this year is $7,000 and the board did not support spending an additional $5,000 for Sullivan & Powers. Roberta Dana pointed out that she is up for election next year and a new treasurer would want an audit completed when they start. After a general discussion, all agreed no contract for auditor would be issued this year (2014) and to plan on hiring one for the next fiscal year (2015). In the meantime all agreed that there were issues that needed to be addressed that had been identified in prior audits that had been provided to the town. Dan Robinson volunteered to coordinate creating a proposed plan to address these issues which he would review with the board at the next meeting. Wade Johnson provided his feedback on the proposed burn ordinance and had suggestions to improve the document to ensure that it matches the fire warden manual. Gary Lamberton volunteered to add the changes suggested by Johnson and then circulate back for final comments in preparation for a public hearing. Peter Lyon reported that he had attended a building committee meeting and Mark Shallberg was there and expressed an interest in joining the committee. The board voted to appoint Shallberg to the building committee. The noard reviewed a letter from Linda asking if the Community Building fee would be waived for a benefit dance. The board asked if either the requester or the person benefitting were Groton residents and were told that they were not. The board felt that the current fee of $5 dollars per hour was already a very good deal and most likely did not cover the cost of items such as lights and heat. The board voted to maintain the current fee of $5 per hour. The board also agreed that the fees, deposits, and use of the building needed to be reviewed for potential updates. It was agreed to ask the building committee to complete this review. Brent Smith and Lamberton reported that two grants had been submitted as suggested by Shauna Clifford (VAOT District Project Manager). One grant was for the Fuller Hill Project and the other was for the creation of a long range capital plan. Smith also requested approval of the current annual financial plan. The board voted to approve the annual financial plan as prepared by Clifford. Dana reported that the state has provided their assessment for all the state buildings in the town and if the board had any disagreement with the assessments there is a time frame to file an appeal. Lamberton provided the results of his analysis on options for the purchase of new systems and software for the Town. Lamberton recommended supporting a proposal from DakTech Computers for a total of $4,614. Peter Lyon wanted to ensure that it included the connection to NEMRC and cash register for Linda Nunn. It was agreed to discuss further when Nunn was available. The board voted to adjourn at 9:06 p.m. Hearing scheduled on bridge replacement WEST LEBANON--A public informational meeting has been scheduled for July 24 at 7 p.m. by the New Hampshire Department of Transportation to discuss the proposed rehabilitation, replacement andwidening of the 1-89 bridges over the Connecticut River in Lebanon and Hartford. The meeting will be held in the Kilton Library in West Lebanon. Plans will be displayed beginning at 6:30 p.m. for anyone interested in seeing them. The purpose of this meeting is to share information about the proposed project with public officials and residents and to solicit public input in order to ensure that project decisions meet public transportation needs, commtmity goals and protect and enhance the environment.